Digital Archive System
"RoDA"
Comprehensive support from digitizing content
to creating, publishing, and maintaining digital archives
TRANSFORM simply
"preserving" information through digitalization
INTO a system that "passes it on" to future generations..
Why not evolve with our Digital Archive System?
As part of our corporate vision, "Information to the Next,"
we develop and provide the Digital Archive System
to convey valuable information for the future.
If you want to organize images, videos, and other valuable materials and products
If you want to enhance appeal and boost local activity by promoting cultural assets
If you want more people to utilize hidden cultural assets and valuable materials
If you want to protect important materials from aging and disaster damage
We provide total support, from creating digital content (digitization)
to producing, publishing and maintaining digital archive sites.
Digital Archive System
Our originally developed Digital Archive System, "RoDA," is a "cloud-based web publishing system" that creates a database of various contents and publishes them online at a low cost and with ease. You can easily access high-resolution digital content from devices such as PCs, tablets, and smartphones, and view them without stress. "RoDA" is used in various fields as a tool for "passing on" not only valuable cultural assets stored in museums, libraries, and archives but also digital assets owned by companies and records of disasters and everyday life to the next generation.
5 Key Features of RoDA
Easy-to-Find Materials with Various Search Options
- Equipped with a variety of search methods, including classification search and detailed search, as standard features
- Ease of finding materials is a crucial point for digital archives
User-Friendly High-Resolution Image Viewer
- Equipped with a viewer suitable for displaying high-resolution images with large file sizes
Stress-free image viewing and smooth operation allow for the clear display of texture and details of high-resolution materials - Smooth zooming in and out
- Various image adjustment features (saturation, contrast, etc.)
Support for Multiple Schemas
- Manage, search, and view multiple schemas (combinations of search items) in a single digital archive
Low-Cost for Operation & Maintenance
- Leave system management to us at low cost!
- The running cost for operation & maintenance is highly cost-effective, starting at 50GB of data (equivalent to 40,000 images of open book spreads) for 50,000 yen per month
- Achieves low cost through a cloud system
Secure and Safe Cloud Service
- A secure cloud system eliminates the need for cumbersome system management
Plan Introduction
We offer two types of plans to suit your budget and purpose. One is "RoDA Standard" which can be released in a short time and without hassle, and the other is "RoDA Premium" which pursues unique designs.
If you want to create a digital archive on a low budget,
We will build a digital archive with rich features, starting from 300,000 yen.
Production Cost： 300,000 yen～
Monthly Operation & Maintenance Fee: 50,000 yen～ per month
If you want to introduce a digital archive quickly and effortlessly,
This plan uses a template. You just need to select color and layout settings and prepare the data. You can complete the preparation with minimal effort and create the digital archive with ease.
Use Cases
Organizing and Sharing of Internal Documents
Digitize various contents scattered within the company, such as product drawings, related materials, documents, and videos, and manage them centrally on the archive site. You can create an environment where employees access information anytime, and improve internal information sharing and utilization, and then increase work efficiency.
Preserving of Intellectual Property (Corporate Archive)
Digitize various materials such as photos, videos, in-house publications, and promotional posters from the time of the company's founding, and you can use them as a corporate archive.
School / Alumni Association Archive
Preserve various materials, artworks, calligraphy, and photos from the school or alumni association since its foundation. By publishing them on the archive site, graduates can view them anytime, and they also serve as a promotional content for recruiting new students.
Local History Archive
Digital archiving of local historical materials enables systematic data management. Administrators can reduce the burden in responding to inquiries, while general users can access valuable local materials specific to the region from anywhere. Additionally, enhancing the appeal of the locality is also expected to attract more tourists and visitors to the facilities.
Library / Museum Collections
By organizing, digitally preserving and publishing valuable materials such as unpublished or unexhibited collections on the digital archive site, you can make the entire collection known to the public and significantly expand opportunities to utilize the materials. It also increases facility visitors by promoting understanding of the facility.
BCP (Business Continuity Plan)
Since the digital archive data is stored in the cloud system, even if the original materials are damaged or lost due to natural disasters or fires, the archive data remains unaffected. While being utilized for material publication and management during normal times, it also serves as a preparation for emergencies.
RoDA Demonstration Site
You can view the sample site created using the template of “RoDA Standard” Plan.
Demonstration Site
▼ Hover your cursor over each section to display descriptions
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1. Main Visual
You can display key materials or particularly valuable items from the collection in a slideshow format. -
2. Search Form
- - You can perform a keyword search directly from the homepage.
- - On the advanced search page, you can specify detailed search criteria.
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3. Classification Search
You can search materials by categories such as material type or era. -
4. Pick-Up
You can set recommended materials for site users. -
5. Latest News
You can post “announcements” for site users.
If you want to create a unique digital archive,
We will build a one-of-a-kind digital archive through careful consultation.
Production Cost: Our quotation will be provided according to your customization
Monthly Operation & Maintenance Fee: 50,000 yen～ per month
We propose not only highly demanded features such as external integration (NDL Search, OpenSearch, Japan Search, etc.) and IIIF but also search methods and site structures that perfectly fit the characteristics of the materials and collections.
Examples of Search Methods
Map-based search
Filter search on the search results page
Examples of Site Structure
Introduction page for the institution holding the materials
Chronology page to view materials in chronological order
If you want to upgrade your existing digital archive,
- We will propose a further evolved version while retaining the necessary functions of your existing digital archive.
- We will assist in a smooth transition with comprehensive support. We have an extensive experience and achievements.
"Responsive Design"
compatible with smartphones and tablets
"Dramatic improvement in searchability"
by reorganizing existing data and revising search methods
"Visual design"
that renews a text-centric screen into a more colorful site
If you want to focus on site design,
- you can realize "High-impact Design" that appeals visually to users by iconizing the visuals of the archived materials and gathering attention to the archived data.
- you can pursue "High Originality Design" by incorporating the brand and identity through the use of company or school image colors and motifs.
- you can create “Meticulously detailed archive site” by customizing according to your requests.
- you can maximize the appeal of your digital archive and provide valuable experiences to site users.
Case Studies
Local Government
Osaka e-Collection
- A digital archive of Osaka Prefectural Library, which boasts the second-largest collection of books in Japan after the National Diet Library
- Faceted search function on the search results page
- IIIF Manifest support
- Mutual link with the library OPAC
Local Government
Shinshu Digital Commons
- A portal-type digital archive that allows cross-searching of materials held by various cultural institutions in Nagano Prefecture, such as Nagano Prefectural Library
- Map search filtered by city/town name
- Map (Google Maps) display of search results
- External linkage with Japan Search
National Government Agency
Archives and Mausolea Department Catalog and Image disclosure System
- A digital archive that allows searching and viewing of historical materials held by the Imperial Household Agency Shoryobu
- The number of publicly available materials is approx. 180,000 items (as of March 2024)
- The gallery function, which is updated as needed, enables high-resolution image viewing and hashtag search
Schools
Showa Women's University Library Digital Archive
- A digital archive that collects valuable materials held by Showa Women's University Library
- View materials related to the university's history in a chronological format
- Material search filtered by collection and type
Disaster Records
Kumamoto Disaster Digital Archive
- A disaster record digital archive that preserves and utilizes the records of the "Large-scale Earthquake of 2016" and the "Heavy Rain of 2020" in Kumamoto Prefecture
- Map (Google Maps) display of search results
- "Fixed-point photography" content allows browsing of the recovery and reconstruction process in chronological order
- Full English translation through machine translation
About Us
(MUSASHI IMAGE JOHO CO., LTD.)
We provide comprehensive services from media conversion consulting to scanning, data entry, and search system development. We conduct a wide range of information media conversion tasks, focusing on "digital imaging" that digitizes various paper documents and microfilms accumulated in government offices, municipalities, and private companies. In the medical field, we also offer services, such as digitizing X-rays and medical records and supporting image administrative tasks for clinical trials.
Besides developing and providing digital archives, we also carry out projects requiring specialized knowledge.
Mass processing at large center
We own the digitizing processing center that is the largest facility in Japan, and by responding with a variety of scanning equipment according to the application, we can efficiently process a large volume of jobs in a short period of time. In addition, for materials that require delicate handling such as ancient documents, we will select the most suitable scanner according to the condition, and promise safe processing that does not burden the original.
On-site service
For digitizing and microfilming of original materials that cannot be taken out to the outside, such as confidential documents and other documents containing personal information, we provide "On-site Service" to bring necessary equipment to the customer's facility or designated place and dispatch our skilled staff to do the work.
Perfect security
Our digitizing processing center is housed in a seismic isolated building that is resistant to large earthquakes. And valuable materials entrusted by our customers will be kept in a fireproof storage room and protected by a 24-hour surveillance camera and access control system.
The Process of Creating and Publishing a Digital Archive Site
Our Company
Customer
- Hearing about the materials (format, condition, quantity, etc.) and conducting an on-site survey
- Hearing about the publication method (whether to upload to the internet for public access or to make it accessible within internal network)
Proposal for site design, time schedule until publication, and operations & maintenance
Quotation
Order
Digital Materials
Materials that require digitization
Digitization processing at our center
(photography, scanning)
Business
Registration of material data and metadata
Operation check on the test site
Publication
Frequently Asked Questions
Can large image files be registered and viewed?
Yes, even large images can be registered and displayed without losing quality. Additionally, with our unique image distribution method, even high-resolution images can be enlarged and viewed without any stress.
Please experience it yourself through the image viewer on Demonstration Site.
Can data other than image files be registered in the digital archive?
Yes, you can also register data such as videos, audio files, and PDFs, etc. in addition to image files.
How long does it take to create and publish a digital archive site using “RoDA Standard” ?
It can be released in as little as three months after placing the order.
What does “monthly Operation & Maintenance Fee” after archive publication include?
The primary purpose of implementing a digital archive is to enable effective utilization of data (registered materials). Therefore, we can provide thorough support starting with organizing data to enhance its "searchability" before registration, making it easier for users to utilize the data. We have extensive experience and a strong track record in replacing archives and guarantee a smooth transition between old and new sites. Please feel free to consult with us through the contact form.
We are having trouble with our current digital archive system; it is difficult to use.
The primary purpose of implementing a digital archive is to enable effective utilization of data (registered materials). Therefore, we can provide thorough support starting with organizing data to enhance its "searchability" before registration, making it easier for users to utilize the data. We have extensive experience and a strong track record in replacing archives and guarantee a smooth transition between old and new sites.
Please feel free to consult with us through the contact form.